ProAct Reports

ProAct provides a wealth of reports to assist with key management issues. In addition to KPI graphical reporting and drill down detail, all reports can be printed, previewed on screen or exported to Excel for further manipulation. Here are just a few of the report options.

Costs

Prospective, real-time and retrospective costs.
Cost of schedules as posted and as actually worked.
Comparison of the cost of actual and optimal schedules.
Cost of ANY practice.

Practice Analysis

User-definable reports enable you to analyse ANY staffing practice. Here are just a few of the many examples.

Reports in dollars, hours, FTEs, number of occurrences.
Reasons and trends for: all overtime, agency, cancelled per diems, on-call and call-backs, over/understaffing.
Analysis by day of the week, on certain days, on weekends.
Headcounts for the number of staff on duty for a particular day or shift, number attending a class.
Leave by day of week or shift.
Number of hours lost to workers’ compensation injuries.

Position Control

Vacancy tracking.
Filled positions that vary from budget.
Positions to advertise and their qualifications or requirements
Job shared positions.

Schedules

Annual Leave Planner.
Requests for any period in the future.
Schedules as posted and actually worked in user-definable formats.

Agency and Per Diem Relief Pool Staff

Hours, shifts and cost per unit by agency.
Floating in or out of units by permanent, per diem relief pool or agency staff.
Cost and method of replacing sick leave.

Staffing

Staffing costs in hours and dollars per patient (or any unit of service).
Skill mix ratios.
Assignment sheets in a variety of user-definable formats.
Daily and weekly worksheets.
Floating, per diem relief pool and agency assignments.<
Acuity/recommended staffing.
Staff due back to work after sick or other leave.
Staff working above or below their hired FTE.

KPI Graphic Display

Real-time snapshots and trended graphs for labor costs and FTEs in relation to budget.
Benchmarks and other comparisons between units or departments.

Payroll Data

Electronic timesheets.
Electronic timesheet sign-off status.
Leave accruals.
If staff exceed their leave accruals.
Violations of hospital and award rules.

Attendance

Total occurrences of sick and absent shifts.
Grouped episodes versus individual days.
Absent in conjunction with days off.
If denied requests.
Absent after working long stretches.
Absent on weekends.
Holiday attendance.
Perfect attendance (i.e. Staff who have not been absent).<

And more …

Due date reminders.
Education, in-service, and orientation.
Search for particular skills or language.
Security rights, audits, system reference tables . . .

For further details on reports, consult the on-line Help, the user manual or call the PolyOptimum Help Desk.

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