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ProAct Software
home3 Position Control Personnel Annual Daily Staffing Schedules Releif Pool workload target Sign Off KPI Simulation Requests

Scheduling/Rostering All Categories of Staff

  • 6 different techniques to create schedules, including linear programming optimization <
  • Any conceivable shift length and starting time
  • Recording staff requests and preferences for any time period in the future
  • Monitoring availability of casual staff and volunteers
  • Web employee self-service for entering requests, availability and self-scheduling

Cost-Sensitive Staffing

  • Drag ‘n Drop techniques to move staff
  • Collapse ‘n Expand approach to see unit/department staffing details
  • Special tools to allocate and track casual relief pool and agency staff
  • Notes to capture the reason for staffing decisions for analysis and trending

Monitoring Hours, Costs, Productivity and Practices

  • The most extensive reporting of any scheduling software package
  • Reporting and analysis to support Evidence-Based Management .
  • Graphic reporting of Key Performance Indicators KPI) across the entire enterprise
  • Drill-down reports to get to the root of the problem
  • Real-time snapshots and trends in FTEs, hours and dollars
  • Budget targets in FTEs, hours, dollars, hours per workload, fixed or volume adjusted targets so managers know where they stand at all times
  • Export to Microsoft Excel for fully customizable presentation
  • Reporting and acknowledging the work done by volunteers
  • Tracking and reporting of any workload or volume indicator (patient days, occasions of service, procedures, cases, sessions, doses dispensed) and the labor hours

Workforce Planning

  • Annual Planner to manage leave liabilities and balance employee time off with patient activity
  • Position Control to track filled and vacant positions, their relationship to budget, which positions are being actively recruited and their requirements
  • Computer simulation and What ‘If Analysis’ to explore the costs and staffing impact of proposed changes in working conditions
  • Cost calculator for alternative staffing plans and models of care
  • Exploration of the risks of staffing practices (e.g. Safe hours for hospital doctors, healthy shift rotations)
  • Simulation of optimal full-time/part-time mix to staff new services or units

Personnel Database

  • 5 Screens of employee data with user-defined field prompts
  • 2-Way data exchange between ProAct and HR/payroll systems
  • Web employee self-service

Payroll Translations and Contract/Award Interpretation

  • Electronic timesheets from schedule data with calculation of employee hours by pay type, cost center and entitlement
  • Full payroll translations and contract/award interpretation for all categories of staff
  • Web employee timesheets
  • Electronic sign-off by managers, HR and/or payroll staff

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Last Updated: Monday, 20 February 2006